The future of digital signage with Microsoft Office 365 Part 1: Security

Øyvind Andhøy
Øyvind Andhøy | 4 minutes to read

Ever since I started with PCs back in 1986, a mind-boggling 33 years ago, Microsoft was always there. I have loved them and hated them, but never managed to do my job without them. They built their company on significant key products; Windows, Word, Excel, Exchange, and SQL-server. One by one they knocked out respective competitors, such as Wordperfect, Borland, and Novell.

But their thick-client approach and strong reliance on key products made them vulnerable for competition from emerging network-centric competitors with free or cheap e-mail, operating systems, office suites, and databases and their hegemony on operation systems suffered a big dent when their smartphone strategy flopped and many started to question their potential for further growth.
Not too many years ago, Microsoft traded at 10-11 times their P/E (an indicator that describes investors belief in future growth). Today Microsoft is trading at 37 times P/E. Obviously, investors seem to believe in their prosperous future. Microsoft is now more valuable than ever, how did they manage to turn around?

Microsoft’s are more aligned with the way information technology moves forward and their vision and ability to execute is better than ever. Three specific reasons stand out  :

  • Their feature-rich and evermore open Azure cloud platform

  • Their Office 365 suite with several new and interesting extensions and apps

  • The considerable potential of integrating all of this; infrastructure, content and information - and collaborate within and across companies, organisations, and borders.

I don’t know of any other vendor that is better positioned to support companies and organisations to move towards needful digital transformation. That is why I some time ago decided to invest heavily in integrating our Digital Signage Platform - DatabeatOMNI  (on Azure since long) - with Microsoft Office 365. In a relatively short period of time, we have achieved some remarkable things and this is just the beginning. In a few planned blog posts, I intend to share some thoughts on this with focus on the benefits and changes I believe not only will impact our users, customers, and partners but the digital signage market as a whole.


Why security is important

Our entry point with the Office 365 integration is user management and security. Instead of using our internal user database, we invite users to signup and log in with their Office 365 credentials and use Office 365 authentications. This has three distinct benefits.

First, user management. We all know that usernames and passwords are frequently forgotten, so they must be reset and changed regularly. IT-managers knows that users are retired and added and that their roles changes over time and security managers requires two-factor authentication to further secure their infrastructure.
For every user and password regime, the above processes are the same. For organisations, user-complexity increases for each added system users need access to. Eventually, with many software services and vendors in their portfolio, complexity grows into a security management nightmare and system owners despair.

Second, one can easily assume that users prefer to use the same password and leave their same login credentials across their entire portfolio of systems they use. Should any of their software vendors user database be hacked, the perpetrators may try to use the same credentials to access to their corporate systems as well. 

Thirdly, and my personal favorite, simplicity. I am old enough to remember old TV and VCR remote controls and have since grown a strong distaste for complexity. 
Simplicity is the aim of all that we do in Databeat, simplicity is beautiful, but also difficult to plan and implement. We encourage all existing users and customers to use Office 365 authentication for DatabeatOMNI because it allow them to simply click on the Office 365 button and get instant and direct access to DatabeatOMNI. If they are already logged in to Office 365, the process is fast and seamless. Users do not have to worry about a new username, password, new two-factor authentication and a new security regime. Users need to remember and update fewer passwords and they are less likely to stick yellow notes under their desk with usernames and passwords written on it.

Behind the curtains, these login requests are routed to the Microsoft's Office 365 servers, where a state of the art authentication process ensures that login is secure and importantly, according to their organisations´s policies; password only sign-on or two-factor/multi-factor authentication (that we recommend all implement sooner than later). The passwords are not even saved in DatabeatOMNI so organisation administrators do not have to worry about users leaving their credentials on various servers and services (at least not ours). 

Like most vendors, we do take security seriously and build in systems to protect our users, but even I must admit that we do not have the resources and competence than Microsoft, therefore we are comfortable leaving user security and authentication to them.
This way, Microsoft has helped us improve two key elements of our Digital signage solution, it is now simpler and more secure. That is one of many ways of keeping software services ahead of the competition, and for this; we love Microsoft.  

Next article will be about simplicity in visualizing existing information in Office 365, stay tuned.

DatabeatOMNI Office 365 signup can be tested from our web page or from the Microsoft Azure Marketplace

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